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Real Estate Administrative Assistant

Company: Ivan Santacruz
Location: Danville
Posted on: June 11, 2022

Job Description:

We're searching for a diligent real estate administrative assistant. You'll be responsible for managing all paperwork in a timely manner, notifying clients of approaching deadlines, ensuring each deal goes through the proper legal channels, scheduling appointments and walkthroughs, and providing superb customer service. In addition, you'll work with other staff members to market our brand and arrange company events in the community. Applicants should be extremely thorough, possess great interpersonal skills, and have basic knowledge of paperwork processes and database management. If this sounds like you, apply today!


Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand
Track important dates and time limits for transactions and notify relevant stakeholders as needed
Achieve company objectives and regularly compile a progress report to present to the team
Keep track of all transaction documents in the client database and complete the necessary paperwork
Continue to build skills and knowledge in the real estate industry by attending educational events
--- Being a creative-driven self-starter individual.
--- Managing our marketing efforts, including newsletters and social media, email marketing, mail marketing, social media management
--- Assist listing preparation, including paperwork preparation contractor and vendor engagement, and offer review documentation. Book and schedules vendors
--- Meet contractors and vendors for estimates, pickup, and choosing materials for properties
--- Input company digital forms, schedule appointments
--- Maintain and manage team drives, calendars, contacts, listings, social networks, and website
--- Implement operational improvements, working with the team to execute best practices in structuring an efficient workflow
--- Organize and run our Database/CRM
--- Schedule appointments with all parties, including open houses and final walkthroughs
--- Coordinate calendars and schedule relevant meetings and travel arrangements


License for real estate is preferred but not required
High school diploma or equivalent required
Weekend and evening availability
Background in real estate is required for this position
Has knowledge of Microsoft Office and customer relationship management software
--- Recent Real Estate Experience 2 Years+
--- Real Estate License Only
--- Self-starter, creative-driven individual.
--- Strong attention to detail and incredible organizational systems
--- Project management skills and/or experience
--- The ability to work some weeknights and weekends (paired with the commitment to take planned time off to recharge!)
--- The utmost care for customer service and a willingness to tailor your approach to each client's unique needs
--- Outstanding communication skills, both verbal and written, balancing friendliness and professionalism
--- A heaping dose of flexibility as priorities and business needs shift over time
--- Someone who is passionate about customer service, willing to learn, and has creative ideas on how to improve the customer experience

About Company:
Support a growing top-producing Real Estate agent as business scales.

Keywords: Ivan Santacruz, Danville , Real Estate Administrative Assistant, Administration, Clerical , Danville, California

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